Peak season on the tools.
Admin off your plate.
Quote the split change-over from the driveway by voice, keep installs and service rounds moving through the heatwave, and invoice with a pay-now link before the condenser's stopped ticking — Taskr runs the office so you can stay on the tools.
Change-over quoted on site · 2:38pmThe admin every air conditioning & hvac knows too well.
Quotes typed after dark
Change-overs, multi-heads, ducted systems — every quote means an evening at the laptop retyping model numbers, kilowatt ratings and install labour you already worked out on the roof.
A diary that melts in January
The first heatwave hits and every callout is urgent. When the schedule lives on a whiteboard, installs slip, service rounds get bumped and the office spends the day on the phone apologising.
Warranty work and parts eating the margin
Units and parts on the trade account, warranty callouts done for goodwill, techs' hours untracked — most HVAC businesses find out what a job or a service contract actually returned months later.
One app for the whole hvac business.
Drop it in
Voice note
0:42 — “need 12 downlights…”
Site photo
switchboard_03.jpg
Supplier email
Re: cable + fittings quote
Quote #1042 — Draft
DraftingQuote the change-over before you leave the driveway
Describe the job out loud — "7.1kW split change-over, new bracket and pad, half a day's labour" — and Taskr drafts the priced, branded quote from your saved supply-and-install rates. Photograph the old unit and the AI drafts what it sees. Add optional extras like a Wi-Fi controller as tick-box upsells, then send with online e-sign acceptance while the client's still sweating.
Try it freeSwitchboard upgrade
Nguyen Residence
Site inspection
Apex Builders
Hot water install
Marlow St
Smoke alarms
Coral Apartments
Rewire — Stage 2
Delaney Reno
AC service x4
Westfield Cafe
Quote walk-through
Harbour Lofts
Installs, callouts and service rounds on one calendar
Drag installs, warranty callouts and filter rounds onto the week, assign each tech, and everyone sees their own run on their phone — site address, access notes and one-tap directions included. Recurring maintenance schedules as a whole series in one go, and the dispatch map shows whose pin is closest when an urgent breakdown lands.
Try it free4
Draft
6
Sent
3
Approved
9
Paid
Nguyen Residence
INV-2031
Westfield Cafe
INV-2030
Delaney Reno
INV-2029
Deposit on booking, balance on commissioning
Invoices support partial payments, so you can take a deposit before ordering the unit and collect the balance the day it's commissioned. Every invoice carries a secure pay-now card link, texts and emails itself to the client, and polite reminders chase the slow payers automatically through your busiest weeks.
Try it freeKnow what the contract actually returns
Snap the wholesaler docket for the unit, pipe and duct — the AI reads supplier, GST and line items and lands it against the exact quote line. Tech hours cost at each person's real rate, booked appointments included. See quoted vs actual per job, per visit and across a whole maintenance contract — including what warranty callouts really cost you.
Try it freeHow air conditioning & hvac run on Taskr.
Split system change-overs
Photo-quote the old unit, take e-sign acceptance online, collect a deposit by card and invoice the balance on commissioning — GST correct on every line.
Ducted installs
Build the quote in sections — unit, zones, install labour — with optional extras like an added zone or Wi-Fi control that clients tick online, then schedule the install across multiple days and crews.
Maintenance & filter rounds
Set the visit cadence once and Taskr schedules the whole series, tracks time per visit and shows per-visit, to-date and whole-contract profitability before you renew the agreement.
Warranty callouts
Log the callout as its own job, run the timer on site and scan the parts docket — so you know exactly what warranty work costs you, not just that it felt free.
Heatwave weeks
Enquiries from your website's lead form land in one pipeline, convert to a client and job in one click, and the dispatch map shows which tech is closest to the breakdown.
Trade-account parts
Snap the wholesaler receipt — AI reads supplier, GST and line items, links it to the job, and pushes it to Xero or MYOB as a bill with the photo attached.
Guides for air conditioning & hvac.
Air Conditioning & HVAC ask us…
Yes — describe the install in plain English (or record it on site) and Taskr's AI drafts priced line items from your saved rates and price book. Photograph the existing unit and the AI drafts what it sees. You review, adjust and send a branded quote with online acceptance.
Yes. Invoices support partial payments, so you can collect a deposit by card before you order and invoice the balance when the system is commissioned — with automatic reminders if it drags.
Yes. Create the visit series once — weekly through to monthly, up to 52 visits — and Taskr schedules every appointment, tracks time per visit and shows per-visit and whole-contract profitability.
Yes — invoices push automatically when sent, payments reconcile, and scanned supplier receipts land as bills with the photo attached.
Every plan starts with a 14-day free trial — card on file, nothing charged until the trial ends, cancel anytime.
Taskr is air conditioning and HVAC job management software built in Australia: AI quoting from voice notes and site photos, drag-and-drop scheduling for installs and recurring service rounds, timesheets, GST-ready invoicing with card payments, deposits and automatic reminders, receipt scanning, live job costing and Xero & MYOB sync — in one mobile-first app for refrigeration and air conditioning businesses, from solo techs to multi-crew operations.
Built for air conditioning & hvac. Free for 14 days.
Free for 14 days — no charge until the trial ends, cancel anytime.
Start 14-day free trial